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Privacy Policy

At GroYourBiz Ltd., we’re committed to protecting and respecting your privacy.

This privacy policy (the “Policy”) explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.  Our website represents members (like yourself), and website visitors. We want to better explain our privacy practices to you and to reflect changes required by the European General Data Protection Regulation (GDPR). If you are located in the European Union, these changes will go into effect for you as of May 23, 2018. If you are located outside of the European Union, these changes will go into effect for you as of June 23, 2018.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.

Any questions regarding this Policy and our privacy practices should be sent by e-mail to Barbara.Mowat@GroYourBiz.com or by writing to 2625A Alliance Street, Abbotsford, British Columbia, Canada, V2S 3J9.

Who are we?

We’re GroYourBiz Ltd., a limited liability company incorporated under the laws of British Columbia, Canada, with registered office at 2625A Alliance Street Abbotsford, British Columbia, Canada, V2S 3J9

Our representative in the European Union for purposes related to the General Data Protection Regulation (GDPR) is EDPO (European Data Protection Office), Avenue Huart Harmoir 71, Brussels, Belgium, privacy@edpo.brussels

How do we collect information from you?

We obtain information about you when you use our website or write to us, for example, when:

  • you contact us about one or more of our advisory boards
  • you apply to become a member of one or more of our advisory boards
  • you contact us about our events
  • you contact us about your privacy rights
  • you contact us to provide social media content
  • you contact us to become a Chair of one our boards
  • you contact us to become a sponsor and/or an alliance affiliate

or, from third parties who you have separately authorised to provide such information.

16 OR UNDER? No

We are especially concerned with the protection of the privacy of children aged 16 or under. Children aged 16 or under are not eligible to use our services, and any submission of any personal information from children aged 16 or under is prohibited.

What type of information is collected from you?

We only collect as much information as is necessary or appropriate to provide you with our services. The personal information we collect might include your first name, last name, e-mail address, mobile telephone number, country of residence, company name, type of business (corporation, sole proprietorship, partnership) title, company address, business telephone number, number of employees, (regular full-time, part-time, contractors), annual gross revenue, date established, current credit card number, and how did you learn about our organization.

We might also, for purely statistical purposes, collect additional information such as your age, level of education, marital status and number of children. This information is not mandatory and you can always refuse to supply it without consequences to your application or membership. However, the caveat is that the omission may affect the content of certain services that we provide (for example, events targeted to your specific profile).

Why do we collect information from you?

The purposes for which we may collect your information include:

  • to answer your questions and requests for information and/or documents
  • to allow you to apply for membership to one or more of our advisory boards and to administer the application process
  • to seek your views or comments on the services we provide
  • to notify you of changes to our services
  • to send you communications which you have requested and that may be of interest to you
  • to provide a profile for you and your business on our website to assist with network contacts and introductions to other business relationships
  • for administrative purposes
  • to improve our website
  • for statistical purposes related to demographics
  • in connection with our legal rights and obligations
  • for certain additional purposes only with your explicit consent
  • for recruitment of new members and new Chairs

We review our retention periods for personal information on a regular basis. We will hold your personal information in our systems only for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract, after which time it will be destroyed, unless we are legally required to hold some types of information to fulfil our statutory obligations. 

Who has access to your information?

We will not sell or rent your information to third parties.

We may pass your information on to our third party service providers, agents, subcontractors, and other associated organisations for the purposes of completing tasks and providing services to you (for example, to facilitate advisory board meetings and events). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure, not to use it for their own direct marketing purposes, and to keep it for no longer than necessary for the purposes of completing the tasks and providing the services to you on our behalf. We will not release your information to third parties for them to use for their own direct marketing purposes.

We may transfer your personal information to a third party as part of a duty to disclose or share your personal data in order to comply with a legal obligation, for example, by a court order, or for the purposes of prevention of fraud or other crime, or to enforce or apply our Terms and Conditions or to protect the rights, property or safety of our clients. However, we will take necessary steps with the aim of ensuring that your privacy rights continue to be protected.

Your rights in relation to your personal data

You have the right to:

  • withdraw your consent at any time
  • receive a copy of the personal data we hold about you and to be informed about its use
  • correct your personal data
  • have your personal data deleted
  • restrict the use of your personal data
  • object to the use of your personal data
  • complain to a supervisory authority
  • withdraw your consent to the use of your personal data
  • ask for the portability of the personal data you shared with us
  • lodge a complaint

How you can access and update your information

The accuracy of your information is important to us. If you change your e-mail address, or if any of the other information we hold is inaccurate or out of date, please send us an email at Barbara.Mowat@GroYourBiz.com or write to us at 2625A Alliance Street, Abbotsford, British Columbia, Canada, V2S 3J9.

Security precautions in place to protect your information

When you provide us with personal information, we take steps to ensure that it’s treated securely. We shall ensure that appropriate technical and organizational security measures are taken against unlawful or unauthorized processing of personal data, and against the misuse, destruction, disclosure, acquisition, accidental loss of, or damage to personal data.

Non-sensitive details (such as, for example, your e-mail address, etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Use of ‘cookies’

Like many other websites, our website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us improve our website and deliver a better and more personalised service.

It is possible to switch off cookies by setting your browser preferences. Turning cookies off may however result in a loss of functionality when using our website.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites including if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

Transferring your information to a third country

Since GroYourBiz Ltd. is located outside the European Economic Area (EEA), which includes all EU countries and non-EU countries Iceland, Liechtenstein and Norway, it shall ensure that any transfer of personal data is conducted in compliance with applicable data protection laws and regulations. As part of the services offered to you through this website, the information which you provide us with may be transferred to countries outside of the EEA. By way of example, this may happen when Global virtual advisory boards are set up outside the EEA, and/or when we receive blogs or information about global events to post on our website, and/or our members are from such countries. These countries may not have equivalent data protection laws to the EU or benefit, as does Canada, for example, from an adequacy decision by the EU Commission. By submitting your personal data, you’re agreeing to this transfer and processing. If we transfer your information outside of the EEA in this way, we will take necessary steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EEA, your information may be transferred outside the EEA in order to provide you with those services.

If you have any questions

We respect your data protection and privacy rights. If you have any questions or if you are not satisfied with the way we handle your personal data, don’t hesitate to send us an email at Barbara.Mowat@GroYourBiz.com or to write to us at 2625A Alliance Street, Abbotsford, British Columbia, Canada, V2S 3J9.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated on May 23, 2018.

GroYourBiz.com